2015 Omaha Heart and Stroke Ball

Event Planning

Unlike other event planning companies, Sonburst Communication is an all-inclusive creative and event planning agency, meaning we do everything in-house, eliminating the headache of hiring a different company for each part of your event. When you partner with Sonburst, we handle everything in-house, from the room booking and negotiations all the way up to the production and management during the show.

We know that successful events distribute knowledge while being motivational, fun, and thought provoking. Sonburst designs event strategies and meeting production to balance all three elements of a successful event.

Experience

Successful events require attention to detail. It’s long been our belief that the little things separate a great event from a good event. Our focus and experience allows us to identify the details and to look for that extra touch to make your event truly unique. We have experience planning and running: Franchisee Meetings, Corporate and Sales Meetings, Product Launches, Training Programs, Corporate Concerts, Awards Shows, Trade Show Presentations, Special Events and Themed Parties, Exhibits, Displays, and Exhibitions and Much, Much more!

Event Locations

While we have established ourselves as the premier “go-to” Omaha event planners, our event planning services have no boundaries. We operate wherever our clients’ needs require, whether it be in Omaha, Chicago, Florida, Dallas, Las Vegas, and even beyond. We have partners in many different parts of the globe, so you can be sure that wherever your needs take you, we have the ability to make it happen.

All-Inclusive Event Services

When planning your event, we are with you every step of the way.  From the first meeting to the final production, we put our clients’ vision at the forefront of every event we produce. We provide the event planning, management, and production for every event we run, ensuring you can focus on enjoying the event.

Theme Development
1_1Theme development is our specialty. We excel in our ability to take an idea and incorporate creative and media elements to it to make the vision come alive. This theme then becomes what the entire event is centered around. The Sonburst team will work with you to transform your idea and vision into a full theme that your entire event will center around. This theme will resonate in every part of your event, from the decor, to the creative materials, to the videos we produce. We rarely plan an event without incorporating a theme, as a theme is a way to make sure that your attendees remember your event for years to come!

Site Selection
1_2Site selection is the practice of finding a new facility location for an event. This can be any type of facility, whether it be a small hotel boardroom or a massive convention center ballroom.
Our team brings decades of experience to the table, so we know exactly what to look for when scouting site locations. We understand that every event is different, so we work hard to match you with the perfect site for your event. Our site selection services include:

  • Researching and evaluating meeting venues
  • Evaluating and negotiating room rates
  • Comparing amenities and services to your budget
  • Providing pricing and photos of each venue

 

Contract Negotiation
1_3By partnering with Sonburst for your next event, you are getting decades of experience in negotiation. We have negotiated contracts for hundreds of events, getting the best prices on food and beverage, room blocks, meeting spaces, and other services.We understand how to get the best prices, and do everything we can to negotiate with hotels, convention centers, and vendors to fit your needs. Our team of event planners will review the contracts, eliminate unnecessary expenses, and leverage our buying power to receive better rates and concessions. This allows you to save money, and put those savings into making your event look even better! Some of what we can negotiate includes:

  • Food and Beverage (contractual minimum, discounted pricing for staff meals, slippage)
  • Room Blocks (discounted room rates,cumulative room block, discounted rooms for staff, guest room block attrition, parking fees, guest room amenities)
  • Meeting Space Room Rental (set/strike labor, In-house AV services)
  • Miscellaneous (transportation, on-site equipment:pipe and drape, easels, etc..)

 

Creative Materials
1_4What sets Sonburst Communication apart from our competition is our ability to turn a vision into a reality. Our creative services allow us to develop everything related to your message. We don’t just create meeting presentations; we create engaging content that evokes emotions and interaction that will take your event to a level that only Sonburst can bring.We produce events that put the vision of the client at the forefront. Content creation is our specialty so we handle all aspects of developing and delivering your message, allowing you to do what you do best. First, our team works to craft a clear concise message. Next, we integrate state-of-the-art media tools such as video, lighting, audio, digital media to deliver your message. And finally, we track how well your message was received, and provide you with measurable results for the event. We will help you develop your message through:

  • Idea Conception/Development
  • Presentation Design
  • 3D Renderings
  • Concept Implementation
  • Scripting
  • Event Planning
  • Event Production
  • Objective Measurement
Talent Acquisition
1_5Hiring talent like a band, motivational speaker, or comedian, is a great way to make your event one to remember! We fully understand that, and typically fulfill at least one talent request at almost every event we plan.The Sonburst team will work to find and book talent for your event. This includes contract negotiation, logistics, and everything else needed. You can sit back and enjoy the show knowing that we have everything covered for you.

Event Registration
Our clients rely on our team for all of their event registration needs. We own a proprietary event tool and registration site that allows attendees to register and pay online, then view event details, schedules, and updates in real time.

Furthermore, this registration site ties directly into our own event-specific smartphone app that includes all of the event details; even a mini social network that allows users to communicate with each other, similar to a Facebook feed.

But that’s not all. While this system is of high value to attendees, it also has the functionality of an event management tools, allowing our team to pull reports, monitor event attendance and budgets, and so much more.

On-Site Support
The Sonburst team is available to staff your next event. We are there for you the entire event, ensuring that you always have a helping hand whenever you need one. This includes:

  • Registration staffing
  • Tech staffing
  • Meeting room facilitation
  • Signage/material placement and handling
  • Set/strike labor

 

Lighting
3_1Lighting has the ability to completely transform a room and make your event really stand out, making it one of the most important aspects of an event.

The Sonburst team utilizes the latest lighting equipment, including moving head spotlights, stage lighting, ambient atmosphere lighting, and truss lighting, just to name a few.

Our team works to ensure that your event will be flawless and a strong team of lighting professionals help to make that possible. We can help you find the perfect lighting accompaniment to make your event fantastic.

Sound
3_2Sonburst Communication not only makes your event look good, but makes it sound great too. We take the worry out of sound production, ensuring that your audience is wowed during every moment of your event.

The Sonburst Team has access to the latest sound systems and gear, from large line arrays used at rock concerts down to top-of-the-line Sennheiser mics. You can be sure that you will get only the best and most reliable equipment with Sonburst.

Our crews bring decades of experience to the table, and have produced countless events, from simple business meetings all the way to rock concerts with over 10,000 people in attendance. We have the knowledge of our gear, and the experience to back it up.

Staging
3_3At Sonburst, we design, build, and operate the stage for your event. We can find and rent a pre-fabricated stage, or design one completely from scratch. If you can dream it up, we can make that vision a reality.

The picture on the left is from a recent show we planned and produced. Our client, and in-home senior care company, asked us to create a stage based on their company focus. To cater to these needs, we created a stage based on their in-home care model. We made the stage into a large house, complete with a family room, stairs, a roof, and garages.

Video Production
3-4The Sonburst team provides our clients with engaging content that runs on state-of-the art equipment, ensuring that you leave a memorable impact on attendees.

We have access to some of the latest and greatest equipment and production elements that nobody else in town has. One example of this is our 80′ wide projection screen, onto which we edge-blend 3 massive projectors, creating a large, seamless, 80′ wide video.

Projection
3_5Projection is essential to any business meeting. We provide our clients with the latest projectors, screens and presentations to help them drive their point home in a memorable way.

Other Services

Creative
Video
Trade Shows
Incentive Travel

It's All About The Experience

Contact Us To Find Out How We Can Help Create Yours!

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